Job Title: Bank Operations Support
Status: Part-time Position 20 hrs./week
Date: June 25, 2025

POSITION SUMMARY:
The Bank Operations Support role is responsible for facilitating daily operations by performing a range of administrative tasks across multiple departments. Key responsibilities include processing accounts payable transactions, organizing documents for reporting requirements, generation and distribution of various department reports, completing audit functions, and providing reception coverage. This role requires strong attention to detail, professionalism, and the ability to multitask in a fast-paced banking environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Process Address Changes on a weekly basis to comply with Identity Theft/Red Flags requirements.
• Audit Retail new account documents and create weekly pending reports for Retail department.
• Process Verifications of Deposits.
• Retrieve mail from the post office daily. Sort and disperse mail.
• Provide HR assistance relating to the annual benefits enrollment process and additional non-compensation related tasks.
• Assist with returned bank mail as related to the annual Unclaimed Property Reporting.
• Administer accounts payable using the BankTel system.
• Record death memorials and donations. Track matching gifts and ensure proper documentation.
• Complete the 1099 process and set up vendors needing 1099s in BankTel. Review and correct 1099s prior to year-end.
• Collect and record monthly in-house bank statements.
• Record consumer use tax and sales tax and process the tax payments online.
• Pay and track matching gifts, ensuring proper documentation.
• Create annual reports relating to donations, matching gifts, and tax purposes.
• Prepare shareholder documents and coordinate and file biennial reports.
• Pay director fees quarterly and ensure 1099s are issued at year-end.
• Manage payments for asset purchases and coordinate with relevant parties.
• Provide customer reception coverage for the primary receptionist during lunch breaks daily.

SKILLS/QUALIFICATIONS:

• Ability to communicate timely and effectively, both verbally and in writing.
• Possess excellent computer skills.
• Have a strong attention to detail and accuracy.
• Knowledge of basic accounting processes and procedures.
• Effective organizational and time management skills; ability to multi-task and work with frequent interruptions with minimal supervision while performing duties.
• Ability to be flexible and manage workflow in a high-volume environment.
• Ability to coordinate tasks and collaborate with staff across departments.

EDUCATION AND EXPERIENCE:

• Office management and/or administrative assistant experience required.
• Post-secondary degree preferred but not required.
• Previous banking experience beneficial.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. Vision abilities required by this job include close vision.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

TO APPLY:
Qualified candidates can send or email a cover letter and resume to:
Lisa Walters, Marion County Bank
800 Main Street, Pella, IA 50219
lwalters@marioncountybank.com
No phone calls please